https://totaltech.me/

” The Job Description”

1. Delivery & Portfolio Management

Own end-to-end tracking of strategic initiatives across all directorate functions, ensuring milestones, dependencies, deliverables, and risks are clearly visible and proactively managed.
Build and maintain a single source of truth through dashboards and project trackers to provide accurate, real-time visibility on portfolio status.
Proactively identify delays, risks, and dependencies, escalating potential issues before they impact delivery.
Establish and manage structured weekly and monthly review cadences to monitor progress and hold workstream owners accountable for deliverables.

2. Executive & Strategic Support

Act as a strategic thought partner to the Senior Director, synthesizing complex information into clear insights and actionable recommendations.
Prepare board-level and executive committee materials, briefing documents, presentations, and decision papers on behalf of the Senior Director.
Represent the Senior Director in selected meetings, ensuring priorities, decisions, and key messages are communicated consistently.
Support senior leadership in preparing for critical meetings, decisions, and strategic discussions.

3. Governance & Stakeholder Coordination

Serve as the central coordination point across Actuarial, Commercial Finance, Financial Control, Planning & Strategy, and Investor Relations teams.
Manage the regulatory and reporting calendar, ensuring all cross-functional submissions are complete, accurate, and delivered on time.
Establish effective governance mechanisms to ensure alignment, transparency, and accountability across functions.
Identify process gaps and drive standardization, efficiency, and continuous improvement initiatives across the directorate.

4. Special Projects

Lead high-visibility, ad hoc strategic projects assigned directly by the Senior Director.
Support initiatives such as M&A activities, new function design, operating model reviews, and other strategic transformation projects.
Develop structured plans, coordinate stakeholders, track actions, and ensure successful execution of special projects.
Provide analytical insights and recommendations to support strategic decision-making.

Requirements:

Bachelor’s degree in Business, Finance, Engineering, or another relevant quantitative field.
8–12 years of relevant experience in PMO, Strategy, Chief of Staff, Management Consulting, or a similar strategic delivery role.
Experience in insurance, financial services, technology, startups, or other regulated industries is preferred.
MBA or relevant professional certification such as PMP or PgMP is a plus.
Proven experience managing complex, multi-stakeholder portfolios within matrixed organizations.

Technical Skills:

Advanced proficiency in Microsoft Excel and PowerPoint.
Strong proficiency in Power BI and experience developing management dashboards and reporting tools.
Familiarity with project and portfolio management tools such as MS Project, Smartsheet, or Jira.
Strong analytical, reporting, and presentation skills.

PMO Manager